2018 FSQAP Review Tool Notices

Updates have been made to the Provider Discovery Review Administrative, Qualified Organization (“QO”) Administrative & CDC Representative Tool. These updated tools are now posted.

Please see below for changes.

PDR Administrative Tool

General Administrative

• Background Screening Standard 1 (Roster)
  • “Employee/Contractor Roster within the Department of Children and Families/Agency for Persons with Disabilities Background Screening Clearinghouse” has been replaced with “Agency for Health Care Administration Background Screening Clearinghouse Results Website”
  • One new Not Met reason added
  • Minor protocol changes

Qualifications and Training

• Background Screening Standard 1
  • 7 Not Met reasons deleted related to the Affidavit of Good Moral Character
  • Protocol updated to reflect related changes
• Background Screening Standard 2 (Roster)
  • “The employment status of the provider/employee is maintained on the Employee/Contractor Roster within the Department of Children and Families/Agency for Persons with Disabilities Background Screening Clearinghouse” and been replaced with “The employment status of the provider/employee is maintained on the APD Employee/Contractor Roster within the Agency for Health Care Administration Background Screening Clearinghouse Results Website”.
• Training
  • Standard 3: Minor protocol updates only reflecting discontinuation of APD authorized trainers
  • Standard 4: Minor protocol updates only reflecting discontinuation of APD authorized trainers
  • Standard 5: Three new Not Met reasons added related to Train Florida. Protocol updated to reflect that change plus the update to acceptable training in Requirement for All Waiver Providers.
  • Standard 6: One Not Met reason deleted and minor protocol changes
  • Standard 9: Three Not Met reasons deleted and minor protocol changes
  • Standard 28 (LSD2 pre-service): Five Not Met reasons deleted, three added or modified. Protocol changes related to discontinuation of APD authorized trainers and transition into Train Florida
  • Standard 49 (Supported Living Coaching pre-service): Five Not Met reasons deleted, two Train Florida related reasons added. Protocol changes related to discontinuation of APD authorized trainers and transition into Train Florida
  • Standard 50 (Social Security Work Incentives): Four Not Met reasons deleted, two Train Florida related reasons added. Protocol changes related to discontinuation of APD authorized trainers and transition into Train Florida

PDR QO Administrative Tool

General Administrative

• Background Screening Standard 1 (Roster)

• • “Employee/Contractor Roster within the Department of Children and Families/Agency for Persons with Disabilities Background Screening Clearinghouse” has been replaced with “Agency for Health Care Administration Background Screening Clearinghouse Results Website”
  • One new Not Met reason added
  • Minor protocol changes
• (New) Standard #12
  • All Support Coordinators within the Provider Qualified Organization are hired and paid as employees.

Qualifications and Training

• Background Screening Standard 1
  • 7 Not Met reasons deleted related to the Affidavit of Good Moral Character
  • Protocol updated to reflect related changes
• Background Screening Standard 2 (Roster)
  • “The employment status of the provider/employee is maintained on the Employee/Contractor Roster within the Department of Children and Families/Agency for Persons with Disabilities Background Screening Clearinghouse” and been replaced with “The employment status of the provider/employee is maintained on the APD Employee/Contractor Roster within the Agency for Health Care Administration Background Screening Clearinghouse Results Website”.
• Training
  • Standard 3: Minor protocol updates only reflecting discontinuation of APD authorized trainers
  • Standard 4: Minor protocol updates only reflecting discontinuation of APD authorized trainers
  • Standard 5: Three new Not Met reasons added related to Train Florida. Protocol updated to reflect that change plus the update to acceptable training in Requirement for All Waiver Providers.
  • Standard 6: One Not Met reason deleted and minor protocol changes
  • Standard 9: Three Not Met reasons deleted and minor protocol changes

• Standard 14: Four Not Met reasons deleted, two Train Florida related reasons added. Protocol changes related to discontinuation of APD authorized trainers and transition into Train Florida

PDR CDC Tool

• Standard 7 (BGS for DHEs): Five Not Met reasons deleted. Other Not Met reasons edited. Related protocol updates
• Standard 8: One Not Met reasons deleted. One Not Met reason added. Related protocol updates.
• Standard 9: Standard text modified. Not Met reasons and protocol updated accordingly.

To ensure you have the most current version, the footer of each Discovery Tool will reflect the date. For example, the 2025_0701 indicates it is the July 2025 version.

Please discard earlier versions of the applicable tool with footer dates prior to July 2025. Please review each Discovery Tool in its entirety for services rendered for standards, protocols, and Not Met reasons.

Qlarant’s Customer Service Representative is available to assist if you have any questions at FSQAPcustomerservice@qlarant.com or PH#: Toll-free 1-866-254-2075.

Revisions to Operational Policies & Procedures has been posted.

Updates were minor and include:

• Removing “via Secure Share” and replacing with “a secure email”
• Removing “Zoom for Government” and replacing with “a secure web conferencing software”
• Removing “Tampa office” from sentences that read “All requests for Reconsideration Review must be submitted via fax to the Tampa Office Right Fax number located below”

To ensure you have the most current version, the footer will reflect the date. Please discard earlier versions of the applicable document with footer dates prior to February 2025.

Qlarant’s Customer Service Representative is available to assist if you have any questions at FSQAPcustomerservice@qlarant.com or 1-866-254-2075.

Revisions to the PDR Individual Interview Tool beginning February 1, 2025 has been posted.

Updates include:

• Removed an “Outcome Area/Expectation under My Service Life, My Home Life, My Work/Daily Life and My Health sections of the tool”
• Removed “Not Present Reasons for Outcomes and Supports throughout the tool”

To ensure you have the most current version, the footer of each Discovery tool will reflect the date. For example, the 2025_0201 indicates it is the February 2025 version. Please discard earlier versions of the applicable tool with footer dates prior to February 2025.

Qlarant’s Customer Service Representative is available to assist if you have any questions at FSQAPcustomerservice@qlarant.com or 1-866-254-2075.

Revisions to the My Life Interview Tool beginning January 1, 2025 has been posted.

Updates include:

• Removed an Outcome Area/Expectation under My Service Life, My Home Life, My Work/Daily Life and My Health sections of the tool
• Removed Not Present Reasons for Outcomes and Supports throughout the tool

To ensure you have the most current version, the footer of each Discovery tool will reflect the date. For example, the 2025_0101 indicates it is the January 2025 version. Please discard earlier versions of the applicable tool with footer dates prior to January 2025.

Qlarant’s Customer Service Representative is available to assist if you have any questions at FSQAPcustomerservice@qlarant.com or 1-866-254-2075.

Update 1 of 3

Qlarant’s Operational Policy and Procedures have been posted.

Updates include:

• Removed Human Service Research Institute (HSRI) and National Core Indicators (NCI)
• Updated Medical Peer Review Process
• Other general language edits

Update 2 of 3

An Interim Guidance document related to the APD iConnect Grace Period Advisory has been posted.

Update 3 of 3

In response to the iConnect Grace Period, Qlarant has updated the Service Specific Record Review Checklists. References to iConnect were removed from each checklist for the following services:

• Behavior Analysis
• Behavior Assistant
• CDC+ Consultant
• Support Coordination
• Life Skills Development 1
• Life Skills Development 2
• Life Skills Development 3
• Life Skills Development 4
• Personal Supports
• Respite
• Supported Living Coaching

Qlarant’s Customer Service Representative is available to assist if you have any questions at FSQAPcustomerservice@qlarant.com or 1-866-254-2075.

The Health Summary was updated effective May 1, 2024, and has been posted with the following edit:

Question 1 – the option to select “Covid-19 Vaccine” has been removed

To ensure you have the most current version, the footer of each Discovery tool will reflect the date. For example, the 2024_0501 indicates it is the May 2024 version. Please discard earlier versions of the applicable tool with footer dates prior to May 2024.

Qlarant’s Customer Service Representative is available to assist if you have any questions at FSQAPcustomerservice@qlarant.com or 1-866-254-2075.

The services listed below have now transitioned into APD iConnect.

As a result, the following standard has been removed from the tools listed below: “The provider submits documents to the Waiver Support Coordinator as required.”

Behavior Analysis – standard 18

Behavior Assistant– standard 17

Life Skills Development 1– standard 14

Life Skills Development 3– standard 18

Life Skills Development 4– standard 19

Updates have been made to the Provider Discovery Review & Qualified Organization (“QO”) Administrative Tool.

Summary of Updates:

Provider Discovery Review Administrative Tool: Qualifications and Training

Standard 1 – The word “current” has been removed from NM reasons 1-11 and the protocol has been updated.

Standards 3, 4, 5-9 – minor protocol edits

Qualified Organization (“QO”) Administrative Tool: Qualifications and Training

Standard 1 – The word “current” has been removed from NM reasons 1-11 and the protocol has been updated.

Standards 3, 4, 5-9 – minor protocol edits

To ensure you have the most current version, the footer of each Discovery Tool will reflect the date. For example, the 2023_0701 indicates it is the July 2023 version.

Please discard earlier versions of the applicable tool with footer dates prior to November 2023. Please review each Discovery Tool in its entirety for services rendered for standards, protocols, and Not Met reasons.

Qlarant’s Customer Service Representative is available to assist if you have any questions at FSQAPcustomerservice@qlarant.com or 1-866-254-2075.

In preparation for the implementation of Life Skills Development Level 4 – Prevocational Services (LSD4) a new Service Specific Record Review (SSRR) tool has been developed and will be effective July 1, 2023.

The Administrative Review tool has been updated to include educational and experience requirements for LSD4.

Minor updates to a number of other Service Specific Record Review (SSRR) tools have also been made.  The majority of updates are to protocols only. Other edits/deletions have been made to some Not Met reasons for simplification.

There are no changes to the Qualified Organizations Administrative, Waiver Support Coordination SSRR, CDC Consultant SSRR, and CDC Representative SSRR Tools.

Please see below for a summary of key edits.

To ensure you have the most current version, the footer of each Discovery tool will reflect the date. For example, the 2023_0701 indicates it is the July 2023 version.

Please discard earlier versions of the applicable tool with footer dates prior to July 2023. Please review each Discovery tool in its entirety for services rendered for standards, protocols, and Not Met reasons.

Qlarant’s Customer Service Representative is available to assist if you have any questions at FSQAPcustomerservice@qlarant.com or 1-866-254-2075.

Summary of Key Updates to Review Tools:

Administrative Tool: Qualifications and Training

Added standards 32 and 33 (LSD4)

Renumbered subsequent standards

Behavior Analysis

Standard 9 – NM reason edits

Standard 12 – Protocol only

Standard 13 – Protocol only

Behavior Assistant

Standard 5 – NM reason edits

Standard 8 – Protocol only

Standard 11 – Protocol only

Life Skills Development 1

Standard 3 – Protocol only

Standard 5 – NM reason updates

Standard 6 – Protocol only

Standard 8 – Minor protocol and NM reason edits

Life Skills Development 2

Standard 2 – Protocol only

Standard 3 – Protocol and deletion of NM #11

Standard 5 – Protocol and NM reason edits

Standard 6 – Minor change to NM #3

Standard 8 – Protocol only

Standard 9 – Protocol and updates to NM reasons

Standard 11 – Protocol only

Standard 15 – Deleted

Life Skills Development 3

Service description updated

Standard 1 – Protocol only

Standard 2 – Protocol only

Standard 6 – NM reason edits

Standard 9 – Protocol only

Standard 12 – Protocol only

Standard 14 – Deleted

Renumbered standards 15-19 to 14-18

Life Skills Development 4 – New Tool

Personal Supports

Standard 2 – Protocol only

Standard 4 – Protocol only

Respite

Standard 2 – Protocol only

Standard 3 – Protocol only

Standard 5 – Deleted NM reason 2

RH-Standard

Standard 6 – NM reason edits

Standard 9 – Minor protocol edit

Standard 10 – Protocol only

RH-BF

Standard 6 – NM reason edits

Standard 9 – Protocol only

RH-IB

Standard 6 – NM reason edits

Standard 9 – Protocol only

RH-EIB

Standard 6 – NM reason edits

Standard 9 – Protocol only

SLC

Standard 2 – Protocol only

Standard 6 – NM reason edits

Standard 9 – Protocol only

Standard 18 – Protocol only

Special Medical Home Care

Standard 7 – Protocol only